Heritage – Wolverhampton Volunteers

The Friends of Bantock House, Museum and Park

On 12/01/2023

In Admin, Heritage, Outdoors & Practical, Uncategorized

Committee Secretary

	Opportunity: Committee Secretary Organising and managing at least 3 charity Committee meetings(and 4 BUG meetings?) and one annual General meeting per year.Taking minutes, typing and printing hard copies where needed, working with chair to produce agendas and ensuring all committee members have appropriate , timely information. Maintain physical and digital files.Handing telephone communications and liaising with staff and mangers at Wolverhampton Council, the Charity’s volunteers and members of the public.Working flexibly with others to mange unforeseen issues that arise.
	Requirements: A commitment to acting in the best interests of the charity’s aims of raising money and caring for Bantock House and park , in collaboration with our volunteers and council staff .Secure access to a telephone, computer and printer as well as file storage space.Awareness of and commitment to the confidentiality and privacy issues involved this is essential.Experience in producing accurate records using word processing tools.Confidence in dealing with Committee members.Council staff at all levels, the public and the charity’s members.This may be in person on the phone or via email.Willingness to provide a telephone.
	Location: Home based
	Hours: Average of 5-7 hours per week (although hours may vary according to particular demands)
	Expenses: Expenses will be paid for stationary etc.
	DBS: No

The friends of Bantock is a small charity run entirely , including the committee of 7 by volunteers .There are 22 volunteers who carry out gardening, litter picking and money raising projects.We were given the Queens Award for Voluntary service in 2021

The Friends of Bantock House, Museum and Park

By Sue01

On 11/01/2023

In Admin, Business, Conservation, Heritage, Outdoors & Practical, Uncategorized

Membership Secretary

	Opportunity: Membership Secretary Maintaining an up-to-date database of members details in accordance with GDPR Regulations, typing and printing hard copies where needed. Assisting in the recruitment of new members. Reporting to the Charity’s Committee at least 3 times per year and to the Annual General Meeting .Accurate transfer of updated data from paper formats to database systems. This is required when large numbers of members renew their membership April-May each year and when new members join. Liaise with Treasurer on a regular basis to ensure accurate and auditable records are kept. Managing the Friends of Bantock email communications. Handling the Friends of Bantock email communications .Handling telephone queries and liaising with Committee members, staff and mangers at Wolverhampton Council, the Charity’s volunteers and members of the public. Working flexibly in collaboration with others to manage unforeseen issues that arise. Familiarity with and commitment to working within policy guidelines.
	Requirements: A commitment to acting in the best interests of the charity’s aims of raising money and caring for Bantock House and Park, in collaboration with our volunteers and council staff. Secure access to a telephone, computer and printer as well as file storage space .Commitment to the confidentiality and privacy issues involved, as set out in GDPR Regulations. Skills in producing clear and accurate records using word processing tools, setting up and managing group email. Confidence in dealing with Committee members, council staff at all levels, the Charity’s members and the public. This may be in person, on the phone or via email. Flexibility and a willingness to deal with unforeseen issues that arise .Willingness to provide a telephone contact number for use in newsletters and posters and an address for charity members communication.
	Location: Home based
	Hours: 2-4 hours per week , although hours may vary
	Expenses: Expenses will be paid for Stationery etc
	DBS: May be subject to a criminal record check

The Friends of Bantock is a small charity run entirely by volunteers. Including the Committee of 7, by volunteers. There are 22 volunteers who carry out gardening, litter picking and money raising projects. We were given the Queens Award for Voluntary Service in 2021